Asset Entry Fields

You can customize the list of fields that are entered for each type of asset entry. This gives you great flexibility in setting up entry templates that are different for each asset type, such as equipment, materials or expenses. In addition to which fields are shown, you can also specify the access level for individual fields. For instance, you can have some fields, such as price or cost fields, that are only editable by managers.

Note: You can add to the list of available entry fields by selecting the Custom Fields option from the More menu (see the Custom Fields for more information). Once you have added your custom fields you will need to go back to the Asset Entry Fields page to enabled them.

Asset entry fields have the following properties:

Property	Description
Enabled	If checked the field is enabled and can be shown or edited.
Access	The default access level or permission for this field: hidden, read-only or editable.
Access Exceptions	Access exceptions allow you to override the default access for specific employee permission levels. For instance, you may have cost fields hidden from all users by default, but allow managers and administrators to see and edit these fields.
Required	If checked then a value for this field is required. Entries will not be able to be saved or submitted until a value is provided.
New Group	If checked then this field denotes the start of a new group of fields. This is a cosmetic setting to help group related fields together: a dividing line will be inserted before this field to separate it from previous fields.
Detail	If checked then this field will be considered a detail and not shown in lists of entries. Instead you will need to drill into the listed entry (or click the details button) to see the field. Check this setting for fields that are only infrequently entered and to prevent entry lists from becoming too wide.